Remote (REN) and in-person (IEN) notarization

Definitions in the Rules

• IEN: notarization of electronic documents through an accredited facility where the principal and any witnesses physically appear before the ENP. (Rule I, Section 4(p)) Physical appearance means being close enough to see, hear, and talk without phones, computers, or cameras. (Rule II, Section 1)
• REN: the same, but the principal and any witnesses appear virtually before the ENP through the same facility. (Rule I, Section 4(s)) Virtual appearance by videoconference counts as physical appearance. (Rule III, Section 1)

Rules specific to REN

• The videoconference must be live. Pre-recorded videos of signing are strictly prohibited. (Rule III, Section 1)
• The ENP confirms that everyone is in the Philippines using the facility's geolocation and asks each party to disclose their actual location. (Rule III, Section 2(c))
• Using a VPN or similar tool to change your location is a punishable act. (Rule XII, Section 3(e))
• With more than one principal, each appears using their own account. (Rule IV, Section 1)

If you are outside the Philippines

An ENP can perform the act for a principal abroad only if, at that time, the principal is inside a Philippine embassy, consular office, or office of a Philippine Honorary Consul, and a designated officer confirms it. (Rule IV, Section 5)

Notario.PH by Qlegal offers both modes. A combination is possible when some participants appear in person and others remotely.